Staffing / Access & enforcement

Access & enforcement

Two independent settings let you configure exactly how much structure your club needs around staff access and timekeeping. Use one, both, or neither.

The two settings

1
Restrict to scheduled hours

Can staff access the app outside their scheduled shift? When on, the app locks outside of scheduled hours and shows a screen with the staff member's next shift time. When off, staff can access the app anytime.

2
Require active timecard

Must staff have an active timecard to use the app? When on, a modal overlay intercepts any action and prompts clock-in before proceeding. When off, the system shows a gentle nudge but allows actions with a null timecardId in the audit log.

How they combine

Schedule lock
Timecard req.
Behavior
Off
Off
Open access, opportunistic timecard linking. Flexible and low-friction.
Off
On
Access anytime, but must clock in before any action. Freelance / flex model.
On
Off
Locked to schedule, but once in the app no timecard enforcement. Shift-controlled model.
On
On
Locked to schedule AND must clock in. Maximum accountability.

Grace period

A configurable grace period (in minutes) allows staff to clock in slightly before their shift starts. A Host arriving 10 minutes early shouldn't be locked out of the app if they want to get set up.

Who's subject to enforcement?

Everyone — including Managers and Owners. If the setting is on, it applies to all roles. This is intentional: if you exempt management, your labor cost data has a hole in it. If a club wants full accountability, they get full accountability.

These settings are powerful. The "maximum accountability" combination (both on) means no staff member can touch the system without being scheduled and clocked in. Make sure your scheduling is solid before turning both on — a missed shift in the schedule means a locked-out staff member at the front desk.
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